Increasingly attorneys who litigate are producing documents to opposing counsel via email as PDFs. Or, at least they try to. Then if the file size of the PDFs is too large, they resort to using some kludgy solution like Dropbox or some other online repository. Up until recently, that’s what I did.
Adobe’s SendNow service is a web-based tool that anyone can use for free, with some limitations. With the Free Plan are limited to file sizes of 100 Mbs, and you get a maximum total online storage of 500 Mbs. Also, recipients have 7 days to download the files. For most small productions that’s enough.
The Basic Plan gives you 2 Gbs for file transfers, and up to 5Gbs of storage. But the real kicker is that it also gives you detailed tracking of when the files were downloaded and by whom. Thus, in effect, it’s like having an audit trail of the fact that the documents were produced on a certain date. Litigators surely want this, and I would think that they’d happily pay the $10/month fee.
Let me make it clear how the detailed tracking works. First, the entire history of all of your productions are stored online under your SendNow account. Second, each time a recipient successfully downloads a PDF document production you are notified by email.
If you need more than 5Gbs of online storage you can opt for the Plus Plan, and get 20 Gbs of storage. You’ll still be limited to productions at 2 Gbs. The price is $15/month.
The SendNow feature is built into Acrobat X, so if you have the latest version of Acrobat you can issue the production from that program without having to navigate to the web. You may still have to log into your Adobe SendNow account, but it’s certainly very convenient to do this from within the program that you no doubt used to prepare your online document production.
If you don’t have Acrobat X you can download the SendNow Desktop application for free, and use that program. SendNow supports many file types besides just PDFs (e.g. Microsoft Office docs, audio and video files etc.).