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Acrobat 10Acrobat 9.0Create PDFs

Extracting key pages from a PDF transcript

By April 4, 2011June 6th, 2022No Comments

Recently, I needed to copy pages out of a hearing transcript and create a new PDF with just those pages. If the pages were sequential I would have known to use the EXTRACT PAGES command (under the DOCUMENT menu in Acrobat 9). But I wasn't extracting contiguous pages. I was extracting these pages: 44, 45, 48, 49, 50, 64, 65, 66, 67, 88, 89, 96, 97.

Some of the pages were contiguous, but most were not. I could have extract the contiguous ranges and then assembled them into one PDF using the Combine function, but that seemed like too many steps. The optimal solution would be to pull just the pages I needed and, in one fell swoop, create a new PDF with just those pages.

I emailed Rick Borstein who works for Adobe and publishes the excellent blog Acrobat for Legal Professionals. He quickly replied that what I wanted to do was easily done using the Combine function, as he had outlined in this blog post. The key is just to pick the option for selecting pages when you get the Combine dialogue box (see below):

Combine Files-1

It's counter-intuitive that you can use the Combine function for this, but it's actually simple and works really well. And by "well" I mean "fast."

I'm sure that there are other lawyers out there who, like me, often need to extract certain pages from a document (usually a transcript). If you're one of those lawyers make sure to remember to use the Combine function as described by Rick here.

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