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Readers’ questions answered

By June 29, 2011June 6th, 2022No Comments

Question: “Why scan everything, as opposed to just some things?”

Answer: The problem with information is you never know when you’re going to need it (Lawyers know this better than anyone). So you have to have a system that captures all paper so you can find it later. Finding it later is easier if you scan it and name it logically; if you do that you can dump it in a digital shoebox and still find it years later.

Question: What’s the best bookmarking application (or plugin) for Acrobat X? I already have Acrobat X but I need a sophisticated tool to help me create bookmarks rather than simply manually. There is autobookmark plugin for Windows but I wonder what the Mac equivalent is.

Answer: There is no bookmarking plugin for Acrobat. You have to create bookmarks one at a time in Acrobat, but this is easy to do. Just hit Command + B (on Mac) or Control + B (on PC). If you can select text in the PDF (if it’s OCRd, for example) then you can hit that shortcut and it will paste that text into the bookmark name. If you’re creating a PDF from a word processing application it’s possible that if you set up the headings a certain way (depends on the program) you might be able to have the headings pass into the resulting PDF as bookmarks. Other than that I’m not sure how to provide better guidance.

Source: PDF for Lawyers

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